Scribe

The Scribe ensures that meeting notes are taken and sends them out.

Tasks

During Meeting

• Note the first names of each meeting attendee.
• Record a simple, short summary of each discussion in the Key Points section.
• Record all assignments in the Assignments section.

Within 24 Hours of Meeting

Part of your service as Scribe is to summarize the key points of what was said enabling recipients to recall or learn the main points of the discussion.

• Clean up the notes into a cohesive record of the meeting.
• Announce in Slack that the notes are in the agenda document. In your announcement include a sharing link to the document itself.
• Reply-all to the meeting invite with the notes from the meeting. This email should include (in order):
  • Generic thank-you to meeting participants.
  • Link to the agenda document where the notes are located.
  • Notes from the agenda document.

Tips

• Make sure the notes are clear and to the point. A regular attendee should be able to understand what happened by reading the notes alone.
• Reserve your own time as close as possible to the end of the meeting, enabling you to clean up and send out the notes promptly.